Brazos Valley Professional Photographers Association

Brazos Valley Professional Photographers Association

January 27, 2010

Board Meeting Minutes: January 27, 2010

Time and Location: 12pm Fredrico’s Restaurant

Present: Karen Park, Derek Henson, Cindy Kovar and Kathy Norwood, Daniela Weaver

Proceedings:

• Meeting called to order at 11:45am
• Minutes from last meeting were reviewed and approved
• President’s Report-Karen reported on the official affiliation of our guild and thanked everyone who had helped with the affiliation. She is also concerned about the financial ability to help pay for speakers and asked what we could do to raise money or get more members to join.
• Vice-President’s Report-Derek let the board know that he would not be able to attend the February meeting due to the change to a Wednesday and asked that someone take care of talking to the speaker about judging prints. He also mentioned making a change to the print competition.

• Treasurer’s Report-Cindy reviewed our finances to bring us up-to-date through January 27, 2010. The balance of our account as of this date is 2105.42. She will get the secretary an official report. She also spoke about the upcoming 4-H Photography Contest judging to get our input.
• Secretary’s Report-Kathy suggested to the board members that we have a better accounting of the minutes and a faster process in approving them. She suggested that we have quarterly meetings and set tentative dates to be considered.
• TPPA Representative and Speakers: Daniela Weaver gave us a schedule of speakers for the year and also mentioned that Bill Hedrick needed some information from the Board about our Guild so that it could be written up and sent to the TPPA newsletter.
• Actions Taken:
  • Agenda Item 1: 4-H Photography Contest
    • Decision-yes, ask members to volunteer to critique images before the meeting on Wed. February 10, 2010. Members will need to arrive 45 minutes earlier than normal to help out.
    • Responsibility-Cindy Kovar will speak with 4-H representative and Kathy Norwood will send out a newsletter to the membership to inform them.
  • Agenda Item 2: Raise money to help pay for speakers
    • Decision- Look at sponsorship from labs that we use.
    • Responsibility-Daniela Weaver
  • Agenda Item 3: President’s dues
    • Decision: Board voted to pay 50% of the President’s PPA dues this year
    • Responsibility: Cindy Kovar
  • Agenda Item 4: Print Competition
    • Decision: It has been decided that there will be two categories for print competition. If a member wishes to enter a mounted 8×10, it will be judged with other mounted 8×10’s. A table will be provided for the judging table. Prints must be titled and we will provide sticky notes to label them if they are not titled. Derek has several table easels that we will use to display images.
    • Responsibility: Derek Henson
  • Agenda Item 5: Guests and new members
    • Decision: Guests will need to pay $25 to attend our meetings and it is the board’s responsibility to meet and greet everyone.
    • Responsibility: Cindy Kovar (guest’s dues) and entire board
  • Agenda Item 6: Update website
    • Decision: yes
    • Responsibility: Kathy Norwood

• Future Business:
  • Membership Drive
  • Selling t-shirts to membership
  • Ideas for future speakers
  • Adding committees for various events, etc.

• Meeting adjourned: 1:30pm

Board Meetings submitted: Kathy Norwood

Board Minutes approved: March 2, 2010